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    Regular Annual Compliances For A Private Limited Company

    An effort is being made to list out the  regular Annual Compliances (Section-wise) that are to be  followed under the Companies Act, 2013 and the rules made thereunder:

     

    Period

    Relevant Provision

    Particulars of Compliances

     

     

    Consequence

     

     

    1st Quarter

    Section 184 read with

    Disclosure of Interest by Director in

    Director

    in

    default:   Imprisonment   1   year;

    or

    (1st April to

    Rule 9 of relevant

    Form MBP -1

    Fine

    Min:

    Rs.50,000/-

    Max:

    Rs.1,00,000/-

    or

    Rules

     

    both of the above

     

     

     

    30th June)

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Vacation of office pursuant to Section 167(1)

     

     

    Section 173 read with

    At least one board meeting should

    Officer  in  default:  Penalty  for  not  giving notice  of  BM

     

    Rule 3 & 4 of relevant

    be held

    Rs.25,000/-

     

     

     

     

     

    Rules and Sec 450

    (not later than 120 days from

    Officer/Company:  Penalty  for  violating  120  days  gap:

     

     

    previous Board Meeting)

    Rs.10,000/- and for continuing violation Rs.1000/- each day

     

     

    Section 117(3)(g)

    Filing of Board Resolution for

    Company:

     

     

     

     

     

     

    taking note of disclosure of

    Fine Min: Rs.5,00,000/- Max: Rs.25,00,000/-

     

     

     

    Director Interest in Form MGT 14

     

     

     

     

     

     

     

     

     

     

     

     

    Every Officer who is in default:

     

     

     

     

     

     

    Fine Min: Rs.1,00,000/- Max: Rs.5,00,000/-

     

    2nd Quarter

    Section 173 r/w Rule -

    At least one board meeting should

    Officer  in  default:  Penalty  for  not  giving notice  of  BM

     

    (1st July to

    3 & 4 of relevant rules

    be held

    Rs.25,000/-

     

    and Sec - 450

    (not later than 120 days from

    Officer/Company:  Penalty  for  violating  120  days  gap:

     

    30th

     

    previous Board Meeting)

    Rs.10,000/- and for continuing violation Rs.1000/- each day

     

    September)

     

    Section 117(3)(g) –

    Filing of Board Resolution for

    Company:

     

     

     

     

    - Approval of Accounts

    Fine Min: Rs.5,00,000/- Max: Rs.25,00,000/-

     

     

     

    - Approval of Directors Report in

     

     

     

     

     

     

    Form MGT 14

    Every Officer who is in default:

     

     

     

     

     

     

     

    Fine Min: Rs.1,00,000/- Max: Rs.5,00,000/-

     

     

    Section 96 r/w Sec.99

    Holding of Annual General Meeting

    Company and every officer:

     

     

     

    on or before 30th September or 15

    Rs.1,00,000/- and for continuing violation Rs.5,000/- each day

     

     

     

    months from the date of previous

     

     

     

     

     

     

    AGM

     

     

    3rd Quarter

    Section 139 r/w

    Intimation to Auditor of his

    Company and every officer: Rs.10,000/- and for continuing

     

    (1st October

    Section- 450

    appointment within 15 days of

    violation Rs.1,000/-each day

     

     

    AGM. Filing of Form ADT- 1 within

     

     

    to 31st

     

     

     

     

    15 days of appointment of Auditor

     

     

    December)

     

     

     

    Section 137 r/w Rule

    Filing of Financial Statement within

    Company:

     

     

     

    12

    30days in Form AOC – 4 of AGM

    Fine of Rs.1,000/- every day, with a Max of Rs.10,00,000/-.

     

     

     

    (Accounts, Auditors Report and

     

     

    Officer  in  default:  Imprisonment  for  6  months  or  fine

     

     

     

    Board Report)

     

     

    Rs.1,00,000/- to Rs.5,00,000/- or with both

     

     

     

     

     

     

    Filing of Balance Sheet, Statement

     

     

     

    (For FY 2013 – 2014 –

    of Profit and Loss along with the

     

     

     

    report of the Auditors, Directors,

     

     

     

    Sec-220 of the CA,

     

     

     

    and Compliance Certificate (if

     

     

     

    1956)

     

     

     

    applicable) in Form 23 AC & ACA

     

     

     

     

     

     

     

     

    Filing of Compliance Certificate if

     

     

     

     

    applicable.

     

     

     

    Section 92 r/w Rule 11

    Filing of Annual Return in Form

    Company: Fine Rs.50,000/- to Rs.5,00,000/-

     

     

    & 12

    MGT – 7

    Officer  in  Default:  imprisonment  of  6  months,  or  fine

     

     

     

     

     

    (For FY 2013 – 2014 –

    Filing of Annual Return in

    Rs.50,000/- to Rs.5,00,000/- or with both.

     

     

    Sec-159 of the CA,

    Schedule-V, in Form 20 B.

    CS: fine Rs.50,000/- to Rs.5,00,000/-

     

     

    1956)

     

     

     

     

     

     

    Section 173 r/w Rule -

    At least one board meeting should

    Officer  in  default:  Penalty  for  not  giving notice  of  BM

     

     

    3 & 4 of relevant rules

    be held

    Rs.25,000/-

     

     

    and Sec -450

    (not later than 120 days from

    Officer/Company:  Penalty  for  violating  120  days  gap:

     

     

     

    previous Board Meeting)

    Rs.10,000/- and for continuing violation Rs.1000/- each day

     

    4th Quarter

    Section 173 r/w Rule -

    At least one board meeting should

    Officer  in  default:  Penalty  for  not  giving notice  of  BM

    (1st January

    3 & 4 of relevant rules

    be held

    Rs.25,000/-

    to 31st

    and Sec -450

    (not later than 120 days from

    Officer/Company:  Penalty  for  violating  120  days  gap:

    March)

     

    previous Board Meeting)

    Rs.10,000/- and for continuing violation Rs.1000/- each day

     

     

     

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